E-Govermance
Annual E-Governance Report 2020-2021
Baruipur College has implemented e-governance for sharing information and to manage human resource efficiently with transparency through participation and accountably from all stakeholders.
E-governance related to administration:
- E-service provides various service facilities. Most of the staff and students use smart phones to utilize the benefits of modern day technologies available in the field of higher education.
- A company known as ‘ Seven-M Technologies’ was selected through tender process for implementing e-governance in various domains of college administration.
- They also provide necessary support for maintaining college website.
- Biometric attendance system for employees has been in practise.
- All tender are called through Govt. portal.
- Institutional ERP is functional.
E-governance related to finance and accounts:
- Finance section is fully automated.
- Salary grant received from Govt and its disbursement is done through HRMS.
- Online IT filing is operational.
- Cashless transactions as far as possible and, through PFMS, if needed.
E-governance related to students admission and support:
- Admission process is fully automated from submission of forms to payment of fees.
- Registration and admit card issuing are fully automated.
- Marks are uploaded in affiliating University portal.
- Results of University Examinations are displayed in College Website. All notifications are published in college website.
- E-brochure made available online for free of cost.
- Virtual classroom has been incorporated.
- Relevant notices are shared through departmental online whatsapp groups.
E-governance related to examination:
- Students’ attendance management, students’ database, examination and continuous assessment record were made by automation process.
- All exam registration made online via affiliating University portal.
- Internal assessments are made automated.
- Online project submissions were carried out.
Due to increase in Covid-19 outbreak and extension for lockdown, e-governance has become more important to all the institutions. Baruipur College also has emerged itself to more new ways for using e-governance.
Annual E-Governance Report 2021-2022
E-governance related to administration:
- Teacher time table management was made online.
- Retirement related documents are submitted through e-pension portal.
- College account is also automated.
- Biometrics are still in operations.
- Regular maintenance of the college server by an outside agency.
- Ensuring the availability of high-speed internet and other IT facilities to augment the teaching-learning process.
- E-tenders are available.
E-governance related to finance and accounts:
- Salaries to all staffs are given through HRMS portal.
- Software-based maintenance of the college financial account system.
- Portal-based record-keeping for the purchase of recurring and non-recurring items.
- Institutional ERP has been operation correctly.
E-governance related to students admission and support:
- Fees are collected online (linked via Billdesk).
- E-brochure made available online for free of cost.
- Selection of subjects in CBCS program is done through online process.
- Transparent, merit-based, online admission portal maintaining existing state government rules of reservation for SC, ST, and OBC candidates to ensure inclusivity inherent in our societal structure.
- Virtual classroom with internet facility is being used in a massive manner.
- Results publication and marks entry has been fully digitised.
- For disbursement of student scholarships every year, the college accesses and utilises information on the online portal of the Government of West Bengal.
E-governance related to examination:
- Class tests, internal exams and tutorial projects are submitted through online portals.
- Downloading of Admit cards are being made through websites.
- Marks are being uploaded to the University portals.
Annual E-Governance Report 2022-2023
The college has made significant efforts to provide an e-learning environment. The Enterprise Resource Planning (ERP) of the college is categorized as two major areas like e-administration and eservices. E-administration uses ICT for information process and decision making by the Governing body, head of the institution, IQAC and different committees formed to decentralize the administration.
E-governance related to administration:
- CCTV surveillance system has been more upgraded and extended.
- The college office has been completely computerised.
- Regular checking and repairing/servicing (if needed) of the IT goods, internet facility, and software by outside agencies.
- The vendor maintains all e-governance related activities thoroughly.
- Biometric attendance system for employees has been upgraded and still in practise.
- Composition of the Institution’s bodies are notified through websites.
- Dedicated servers to carry out various e-governance activities.
- Detailed information on offered courses, allowed subject combinations, admission and other fees, course-wise university-approved intake capacity in different categories, prospectus etc. in the college website.
E-governance related to finance and accounts:
- Tax related procedure are executed and supervised digitally.
- Software used for all institutional tally and finance related entries.
- Purchasing through proper e-tendering in the Government tender portal whenever required as per existing government rules.
- Timely disbursement of salary of teaching and non-teaching staff through HRMS.
E-governance related to students admission and support:
- In the classroom uses ICT tools such laptops & desktops, projectors, Wi-Fi-set, video lectures, audio clips to support, enhance, and optimise educational delivery various educational activities, such as project presentations, quizzes, debates and so on, are organised with the use of several Information Communication Tools.
- The college maintains a computerised database of the students.
- The College provides access to various journals, e-books and reference books.
- Results are being published through online websites.
- Students enjoy the e-journals and get enriched.
E-governance related to examination:
- Online exams are still in operation in some of the required cases.
- Questions for internal exams are being submitted through college e-mails.
- Notices for examinations are being uploaded on the “what’s new” section of the college website.
- Registration for the examination and downloading of admit cards are made through websites.
